Adopting cloud file-sharing lowers infrastructure costs and increases operational efficiencies, but these advantages come with inherent risks. A tremendous amount of confidential corporate and client information is being stored on the cloud, considering the recent high-profile data breaches. Protecting sensitive data from going corrupt or lost should be a top priority. Breaches like this take up a high cost to recover and can cause significant damage to a business’s prestige.
Business owners or individuals who want to comprehend cloud-sharing services should first research and invest in the correct file-sharing solution to avoid such issues. An excellent MFT (managed file transfer) solution, GoAnywhere offers cloud file sharing solution that delivers the security and control you need to move data safely across systems and locations (explained further in the article). Below are some of the ways a cloud sharing solution ensures the security of sensitive data.
How Cloud-Sharing Solution Ensures Data Security
Cloud sharing services like GoAnywhere use the cloud to store, sync, and share files. It also provides live collaboration with other users by sharing files and folders through the use of a web interface. It features:
- File Synchronization – Synchronization of file and folder contents across multiple locations and platforms, including Windows, Mac OS X, Linux, UNIX, iOS, and Android devices is done using secure protocols. GoAnywhere MFT also supports Microsoft Outlook 2007/2010/2013 for email synchronization. As data synchronization protocols encrypt data, security is ensured this way.
- Secure File Sharing – Files are shared with other users by configuring public or private links for each file or folder shared. Files are shared using protocols including but not limited to SFTP, AES, and PGP so that data can’t be breached.
- File Transfer – Files are transferred securely between networked systems in real-time using FTP (SFTP) and FTPS protocols across all popular operating systems. Use of these protocols ensures data security.
- File Archiving – Using cloud file sharing, archive files can be transferred across systems on the fly using FTPS protocols. Support for custom encryption algorithms, including AES-GCM 256-bit symmetric encryption algorithm support (FIPS 140-2 level 3 is provided to ensure security.
Tips for Secure File Sharing
- You can employ a file-sharing solution that offers encryption and data protection, such as GoAnywhere. GoAnywhere has a built-in encryption service where customers can encrypt data using their own key or the service’s master key.
- If you are storing information on a cloud server that is not encrypted, consider encrypting it before sending it to the server. While this may slow down your file sharing, it is better than risking the security of your sensitive files.
- Consider implementing two-factor authentication for access to your cloud servers to help protect against unauthorized access or malicious activity.
The Bottom Line
- Use a business-grade cloud service.
- Educate users about the importance of handling sensitive data and secure ways of sharing that info with outside parties.
- Choose a cloud-sharing solution that supports ease of use.
Cloud file sharing solution is ideal for companies looking for an easy way to share data across multiple locations or departments without having to invest in expensive equipment. It also allows you to keep your data on your own servers so you can protect it from being lost or corrupted during transfer between systems.